![]() Every time you save a workbook, this location will appear at the top of the list under Recent folders. A push pin image appears to the right.Ĭlick the image to pin that folder. Under Recent folders on the right, point to the location you want to pin. For example, if you last saved your workbook to the Documents folder on your computer, and you want to pin that location, click Computer. Under Save As, pick the place where you last saved your workbook. If you tend to save things to the same folder or location a lot, this can be a great time saver! You can pin as many locations as you want. This keeps the location available so you can use it again to save another workbook. When you’re done saving your workbook, you can “pin” the location you saved to. txt), in the Save as type list (under the File name box), pick the format you want. To save your workbook in a different file format (like. Enter a different name if you’re creating a copy of an existing workbook. In the File name box, enter a name for a new workbook. To pick another location on your computer, click Desktop, and then pick the exact place where you want to save your workbook. To add your own places in the cloud, like an Microsoft 365SharePoint or a OneDrive location, click Add a place.Ĭlick Browse to find the location you want in your Documents folder. This can be done by right-clicking the Excel file and choosing “Compressed (zipped) folder” under the “Send to” tab.ĬFI offers the (upcoming) Business Intelligence & Data Analyst (BIDA)® certification program for those looking to take their careers to the next level.Tip: To save to your OneDrive location, click OneDrive, and then sign up (or sign in). Although this extraneous method does not speed up the Excel worksheet, it makes the sharing of the document much easier. Compress the fileĬompressing the document into a zip file typically reduces the file size by 10%-15%. Therefore, saving in binary format is usually not the first choice when the file size is not too large. Thus, the XML format is more widely used as it better adapts to other third-party tools. Another limitation of the binary format is that Power Query cannot read data from it.Īdditionally, different from the XML format, the binary format is not open-source readable. The binary format does not show whether the file contains a macro, which may lead to some risks and malfunctioning. However, there are some limitations to the binary format. Choosing the binary format (.xlsb) while saving the file can dramatically reduce the file size. Save in binary format (.xlsb)Įxcel files are typically saved in XML formats (.xlsx or. Locate the deleted file and right-click on it. Arrange the files to be shown based on Date Added. Look in the Mac Trash folder Launch Trash and click on the Change the item arrangement option. Select from the list your Excel file and press Save. ![]() The original data set can be regenerated by double-clicking the “Grand Total” cell in the Pivot Table. Go to File and select the Open recent option. This can be done by unchecking “Save source data with file” under the “Data” tab in “PivotTable Options.” You can check “Refresh the data when opening the file” under the same tab to allow Excel to automatically general a Pivot Cache when the file is open or refresh the pivot table manually.Īnother much simpler way is to delete the source data while keeping the Pivot Cache. One way is to delete the Pivot Cache while keeping the source data. Removing the duplicated data before saving helps to deflate the file size. Any changes made on the Pivot Table are not directly connected to the source data but the Pivot Cache instead. To clear conditional formatting, you can use the “Clear Rules” button in the “Style section” under the same tab.Įxcel will automatically create a Pivot Cache that contains a replica of the original data source when a Pivot Table is inserted. You can use the “Clear Formats” button in the “Editing” section under the “Home” tab to clear the formats of selected cells. Remove formattingĪlthough formatting such as highlights, borders, and conditional formatting improves the visualization of an Excel worksheet, it also inflates the file size. ![]() ![]() Thus, it is important to identify whether the number in the cell is subject to inputs or assumption changes before converting the formula into a fixed value. The shortcut for this step is Ctrl + Alt + V + V.įinancial models are required to remain dynamic and adapt to changes in inputs. This can be done by copying the selected cells and pasting them as “Values” under the “Paste Options” tab. Deleting unnecessary worksheets and data is the simplest and most efficient way to reduce the excel file size.Ĭonverting unnecessary formulas into values also helps to deflate the file size. The number of worksheets and the amount of data contained in an Excel file are directly related to the size of the file. Remove unnecessary worksheets, data, and formulas
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